Original Work and Authorship
- Papers submitted to the conference must be original and unpublished. The submitted paper – in whole or in part – must not have been published or presented previously, and must not be under consideration for presentation at another conference. The paper can be in the process of being reviewed by a journal or as a book chapter at the time of submission, but not “in press” or already published at the time of submission. Authors must not submit substantially the same paper to more than one conference simultaneously. ASAC retains the right to review and reject papers suspected to contain plagiarized material.
- Changes to the authorship of accepted papers are not permitted after the notice of acceptance is sent. Only the author(s) of the original submission will be listed in the Conference Program and Proceedings.
- Submissions must conform to the APA (6th edition) style guide in terms of font size, margins, spacing, title, abstract, and headings. Summary APA formatting information can be found here: in English or in French. The required font for submissions is Times New Roman 11.
- Submissions should not include identification of authors or author institution, in order to maintain integrity of the review process. This includes ensuring there is no identifiable author information referenced:
- On the title page
- In headers or footers
- Through citations and references to previous research or related publications by the author(s)
- In copyright notices or other declarations related to intellectual property
- In diagrams, tables or associated captions
- Submissions should be in pure text form within the submitted document. Authors are asked to convert any embedded links (and in particular, references) to text prior to submission.
Commitments Regarding Attendance and Participation
- At least one author of an accepted paper or a symposium proposal must register and pay for the conference by the author registration deadline in the table of Schedule and Deadlines for Divisions. If this deadline is not met, the paper, symposium or case will be removed from the divisional program and will not be eligible for any divisional or conference-wide awards.
- At least one author of an accepted paper must register and present the paper at ASAC. Presenters who were not listed as co-authors when the paper was submitted are not permitted to be the sole presenter.
- Upon submitting to the ASAC conference, authors will be asked to participate as reviewers if they are able. This call for reviewers will be included in the Call for Papers and the confirmation email submitters will receive from the submission website after submitting. Divisional Officers will have access to contact information for authors who have submitted to their division through the submission website.
- Individuals who agree to participate in the conference in roles other than presenters (e.g. reviewers, session chairs, discussants or facilitators) are expected to follow through on their commitments. In the event of an emergency or extraordinary situation that makes attendance impossible, these individuals should contact the division’s program coordinator as soon as possible. Divisional officers, in turn, should inform the conference program coordinator so that the conference program can be updated.
- Authors may not submit the same paper, in whole or in part, to more than one division. Authors may identify other divisions within the submission website for whom the paper may also be appropriate for consideration (using the available field), but each paper may only be submitted once. Accepted papers will be included in only one division (or one joint-division session, where applicable).
- Symposium proposals can only be submitted to one division.
- Individuals can be associated with a maximum of three submissions (including case studies, papers, works-in-progress and/ or symposium proposals). This limit is intended to reduce potential program scheduling conflicts and to encourage a broader range of scholarly participation.
- If divisional officers wish to make a submission to their own division, they should notify the Division Chair of their intention and make their submissions through the conference submissions website. It is important that divisional officers have no role whatsoever in the reviewing of their own submission and/or the final accept/reject decision. For these reasons, the Division Chair should handle the review process for these submissions. Should the Division Chair wish to make a submission, they should notify the rest of the divisional officers. The Divisional Editor should handle the review process for the chair’s submission.
- Divisional Editors must ensure that all submissions do not include any identifiable author information prior to distributing each paper for review. Any author information must be removed prior to distribution in order to protect the integrity of the double-blind review process.
- Divisional Editors are encouraged to review submissions for potential plagiarism or other problems (e.g. paper not in APA style) prior to distributing papers for review. Any suspicion of a violation of academic integrity must immediately be reported to the Division Chair and the VP Program. Divisional Editors and/or the VP Program may reject a paper for plagiarism without the paper undergoing peer review. The conference organizers should be informed of all cases in which a violation of academic integrity has been determined.
- Divisional Editors should attempt to avoid conflicts of interest when assigning papers to reviewers. If a reviewer receives a paper to review that creates a real or perceived conflict of interest for him/her, or if reviewers consider themselves to be unfairly biased (positively or negatively) or somehow not at arm’s length from the author(s) of the paper being reviewed, the reviewer should decline the invitation to review as soon as possible. Please ensure this is clearly communicated to all reviewers.