{"id":4846,"date":"2020-11-05T00:45:45","date_gmt":"2020-11-05T05:45:45","guid":{"rendered":"https:\/\/asac.ca\/2020-21-sg-general-guidelines\/"},"modified":"2022-03-10T00:31:46","modified_gmt":"2022-03-10T05:31:46","slug":"sg-general-information-and-timeline","status":"publish","type":"page","link":"https:\/\/asac.ca\/fr\/sg-general-information-and-timeline\/","title":{"rendered":"Survival Guide: General Information and Timeline"},"content":{"rendered":"

ASAC 2022 Key Conference Contacts<\/b><\/h4>\n\n\n\n\n\n\n\n\n
VP Program<\/b><\/td>\nVP Program Elect\/ Conference Proceedings Editor<\/b><\/td>\n<\/tr>\n
Mehdi Farashahi<\/span><\/p>\n

mehdi.farashahi@asac.ca<\/span><\/a>\u00a0<\/span><\/td>\n

Deryk Stec<\/span><\/p>\n

Deryk.Stec@dal.ca <\/a><\/td>\n<\/tr>\n

Conference Co-Manager\/ Conference Program Coordinator<\/b><\/td>\nConference Co-Manager\/ Web + Logistics Coordinator<\/b><\/td>\n<\/tr>\n
Marie Lachapelle<\/span><\/p>\n

marie.lachapelle@asac.ca<\/span><\/a><\/td>\n

Tara McGrath<\/span><\/p>\n

tara.mcgrath@asac.ca<\/span><\/a><\/td>\n<\/tr>\n

Doctoral Consortium Coordinator<\/b><\/td>\n\u00a0General Conference Inquiries<\/b><\/td>\n<\/tr>\n
Hamed Aghakhani<\/p>\n

aghakhani@dal.ca<\/a><\/p>\n

 <\/td>\n

conference@asac.ca<\/span><\/a><\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n

<\/h4>\n

<\/h4>\n

ASAC 2022 Divisional timeline <\/b>\u00a0<\/span><\/h4>\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n
DATE<\/b><\/td>\nACTIVITY<\/b><\/td>\nRESPONSIBLE<\/b><\/td>\n<\/tr>\n
Nov 22, 20201<\/span><\/td>\nPost and distribute Call for Papers, Works-in-progress, Cases, Symposiums and Workshops.
\nDivisional officers to distribute throughout their networks<\/td>\n		VP Program<\/span><\/p>\n

Divisional officers<\/span><\/td>\n<\/tr>\n

Dec 3, 2021<\/span><\/td>\nDistribute request for potential reviewers<\/span><\/p>\n

Prepare forms and letters for review process<\/span><\/td>\n

Divisional Editor\u00a0<\/span><\/td>\n<\/tr>\n
Dec 10, 2021<\/span><\/td>\nEmail reminder\/ follow up Call for Papers\u00a0<\/span><\/td>\nDivisional officers<\/span><\/td>\n<\/tr>\n
Dec 20, 2021<\/span><\/td>\nDeadline for divisional speaker proposals to be submitted to VP Program<\/td>\nDivision Chair<\/span><\/td>\n<\/tr>\n
Dec 23, 2021<\/span><\/td>\nApproval of divisional speaker proposals.\u00a0\u00a0\u00a0<\/span><\/td>\nVP Program<\/span><\/td>\n<\/tr>\n
Jan 7, 2022<\/td>\nFollow up on request for reviewers<\/span><\/td>\nDivisional Editor<\/span><\/td>\n<\/tr>\n
Feb 4, 2022<\/td>\nEmail reminder\/ follow up Call for Papers<\/span><\/td>\nDivisional officers<\/span><\/td>\n<\/tr>\n
Feb 4, 2022<\/td>\nConfirm divisional speaker acceptance to participate to VP Program<\/span><\/td>\nDivision Chair<\/span><\/td>\n<\/tr>\n
Feb 25, 2022<\/td>\nFinalize list of reviewers<\/span><\/td>\nVP Program<\/span><\/td>\n<\/tr>\n
Mar 4, 2022 midnight ET<\/b><\/td>\nSubmission deadline: papers, works-in-progress, cases, symposiums & workshops\u00a0<\/b><\/td>\n<\/td>\n<\/tr>\n
Mar 11, 2022<\/td>\nDate by which all submissions are to be distributed to reviewers<\/span><\/td>\nDivisional Editor\/ Reviewers<\/span><\/td>\n<\/tr>\n
Apr 1, 2022<\/td>\nDeadline for receipt of reviews<\/span><\/td>\nReviewers\/ Divisional Editor<\/span><\/td>\n<\/tr>\n
Apr 1, 2022<\/td>\nBegin identification of award winning and honourable mention papers<\/span><\/td>\nDivisional Editor<\/span><\/td>\n<\/tr>\n
Apr 8, 2022<\/td>\nAcceptance decisions made; decisions communicated to authors. Award recipients identified and informed.<\/span><\/p>\n

Indicate to authors the registration deadline (May 7) to be included in the conference program. At least one author must be registered for a paper to be included in the program.\u00a0<\/span><\/td>\n

Divisional Editor<\/span><\/td>\n<\/tr>\n
Apr 14, 2022<\/td>\nConfirm divisional speakers commitment to participate and specific details of session.\u00a0<\/span><\/td>\nProgram Coordinator\u00a0<\/span><\/td>\n<\/tr>\n
Apr 22, 2022<\/td>\nBegin confirming at least one author per accepted paper is registered for the conference. Send reminder to all accepted\/unregistered authors.\u00a0<\/span><\/td>\nProgram Coordinator<\/span><\/td>\n<\/tr>\n
Apr 29, 2022<\/td>\nDeadline for at least one author to be registered – remove papers from program with no authors registered.\u00a0<\/span><\/p>\n

Program coordination process to begin.<\/span><\/td>\n

Program Coordinator<\/span><\/p>\n

Conference Program Coordinator<\/span><\/td>\n<\/tr>\n

May 6, 2022<\/td>\nDivisional program complete. Distribute tentative divisional program to divisional members.\u00a0<\/span><\/td>\nProgram Coordinator<\/span><\/p>\n

Conference Program Coordinator<\/span><\/td>\n<\/tr>\n

May 6, 2022<\/td>\nThank-you letters sent to reviewers<\/span><\/td>\nDivisional Editor<\/span><\/td>\n<\/tr>\n
May 6, 2022<\/td>\nDivisional Proceedings sent to conference proceedings editor<\/span><\/td>\nDivisional Editor<\/span><\/td>\n<\/tr>\n
May 6, 2022<\/td>\nSend Call for Nominations for incoming divisional officers to division members<\/span><\/td>\nDivision Chair<\/span><\/td>\n<\/tr>\n
May 13, 2022<\/td>\nDivisional program\/full conference schedule finalized; communicated to all participants\u00a0<\/span><\/td>\nProgram Coordinator<\/span><\/td>\n<\/tr>\n
June 3-7, 2022<\/b><\/td>\nChair divisional annual meeting at the ASAC conference\u00a0<\/span><\/td>\nDivision Chair<\/span><\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n

 <\/p>\n

Communicating with Divisional Members<\/h4>\n

Our membership system allows for Division Chairs to email their division membership. To do so, you need a separate account on the membership system website. This is different from your ASAC membership account at <\/span>www.asac.ca<\/span><\/a>. Trish has created each Divisional Chair an account. Instructions for logging in are below. Note that only Division Chairs are being given access to this functionality. If you would like to assign someone else this role please submit a request (from the Chair and the proposed officer) to Tara (<\/span>tara.mcgrath@asac.ca<\/span><\/a>). <\/span><\/p>\n

Instructions for contacting divisional members through membership system:<\/span><\/p>\n