Distribute the Call for Papers
Divisional officers should send out the Call for Papers as broadly as possible in order to encourage attendance and participation in the ASAC conference. Some great “destinations” for the Call for Papers include:
- Members of the division
- Other faculty and doctoral students in your discipline within and outside Canada
- Canadian business schools (including colleges and technical institutes)
- Business schools outside Canada
- Mailing lists and discussion forums related to the division’s discipline
- Colleagues on your our own faculty
- Websites related to your division
In large part, conference attendance is dependent on divisional efforts to encourage participation in, and promotion of, the conference. So please get the word out as broadly as possible!
Divisional speakers and invites guest proposals
Divisions are invited to submit a proposal for a divisional keynote speakers and invited guests. Find more information, and to submit your proposal here: https://forms.gle/BU7Sh7yGUnG1b8L48
Distribute Request for Reviewers
Part of the Divisional Editor’s role is to recruit reviewers to join their review team and can use their Reviewer Request Google Form, which we will provide in English and French, to help with the process of recruiting reviewers.
There are several ways to recruit reviewers:
- Contact the authors of currently submitted papers and invite them to review. The submission site indicates to authors that divisions may contact them to participate in the review process.
- Ask last year’s Divisional Editor for their list of reviewers, and contact those individuals to see if they would be willing to serve as reviewers this year.
- Contact the individuals who presented in your division at previous years’ conference (and especially the last year) and ask them to serve as reviewers.
- Invite session chairs from previous years’ conferences (and especially the last year).
- Invite your divisional members to participate.
- Ask the other members of your divisional executive to forward the request for reviewers to their personal networks.
- Call in favours from colleagues within your own academic network.
- Write to respected scholars in your field, inviting them to serve as reviewers.
Attracting and recruiting reviewers is always a challenging process, and requires effort and focus to do successfully. Doing so requires repeated communication. Don’t rely on sending out one email and presuming you will get sufficient responses. Plan on sending out multiple emails and reminders. Think of web sites, bulletin boards (real and virtual), social media channels and other avenues where you can reach potential reviewers.
Personalize your communications wherever possible, rather than sending out blanket emails and bcc’ing invitees. Individual invitations are much harder to ignore, and more likely to result in a favourable response.
It is strongly recommended that you ask candidate reviewers the kinds of paper they would be most comfortable reviewing (by subject, research approach and research orientation).
To assist you with your reviewer recruitment, we have prepared a centralized form that you can all share with your colleagues and prospective reviewers. The link you can share in your recruitment efforts is here: https://forms.gle/8k111gxXu5aU92teA
We will provide access by email to the spreadsheet with all the responses with all divisional teams.
Assemble List of Reviewers
The Divisional Editor is responsible for assembling a list of people who are willing to serve as reviewers for submissions to the division.
Each paper/symposium submitted to ASAC is typically reviewed by three reviewers, and each reviewer typically receives three manuscripts. Thus, you will need at least as many reviewers as there are papers submitted to your division. For an estimate of the total number of papers the division is likely to receive, check the number of papers accepted in recent years, or ask last year’s Divisional Editor about the number of submissions received.
As individuals are identified as reviewers, they can be entered as a reviewer through the ASAC submission site – ScholarOne instructions for Divisional Editors are available in Section 3.
Message templates for the review process
The online document library (section 6 of this Survival Guide) includes templates for certain messages to help support you throughout the year as much as you need. Feel free to add any additional wording if you use these templates — they’re meant to give you a head start in some of the messages you’ll need to send out. Be sure to add divisional details (e.g. names of divisional officers, division name) as needed before sending them out.
EMAIL TO REVIEWERS
Email describing the review process and providing instructions for reviewers.
EMAIL TO REVIEWERS NOT REQUIRED
If the Divisional Editor has too many reviewers (you should be so lucky!), this email is sent to those individuals whose help is not needed during the review process, to provide some closure to their involvement.
EMAIL TO AUTHORS FOR PAPERS ACCEPTED FOR FULL-TEXT INCLUSION IN THE PROCEEDINGS
The Divisional Editor sends this email to the author(s) of papers accepted for full-text inclusion in the Proceedings.
EMAIL FOR MANUSCRIPTS ACCEPTED FOR PRESENTATION ONLY
The Divisional Editor sends this email to the author(s) of papers accepted for presentation at the conference.
EMAIL FOR ACCEPTED WORKS-IN-PROGRESS ACCEPTED
The Divisional Editor sends this email to the author(s) of works-in-progress accepted for inclusion in the Proceedings.
EMAIL FOR ACCEPTED SYMPOSIUM/ WORKSHOPS
The Divisional Editor sends this email to the author(s) of a symposium or workshop that has been accepted for inclusion in the divisional program.
EMAIL FOR REJECTED PAPERS
The Divisional Editor sends this email to the author(s) of a paper that has not been accepted for the conference.
THANK YOU TO REVIEWERS EMAIL
The Divisional Editor sends this to reviewers once the review process is complete. It also lets the reviewers know that their work will be acknowledged in the ASAC Proceedings.
Other Divisional Events
We encourage divisions to plan program elements beyond paper sessions, symposia, and workshops. If you have ideas and/or proposals, please contact the VP Program to discuss potential opportunities. Additional program elements must be approved in advance to ensure enough time to plan supporting logistics. Program elements that have not been approved in advance by the conference organizers will not be included in the divisional and/or conference program.