Home › Forums › ASAC Programming › ASAC 2021 – Proceedings Template (IMPORTANT; please read in detail)
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April 27, 2021 at 9:15 am #5619Mark MullalyParticipant
Hi, All,
As promised, I’m pleased to provide a copy of the proceedings template for this year’s conference.
IMPORTANT NOTES:
1. This template has been substantially updated. PLEASE DO NOT USE ANY PREVIOUS PROCEEDINGS TEMPLATE, or copy the proceedings from a previous year.
2. PLEASE TAKE TIME TO READ THE INSTRUCTIONS BELOW so that you will know how the template has been configured, how it works, and how to produce your proceedings with the minimum of fuss.A summary of major changes:
– the paragraph styles have been substantially revised (and irrelevant ones have been removed) to clean up formatting.
– the document is consistently in one default language (Canadian English)
– the formatting has been corrected to be able to properly format the content in each paragraphs (DO NOT ADD EXTRA CARRIAGE RETURNS BETWEEN PARAGRAPHS)The essence of how the template works:
– the structure of the template is the same as previous years
– the table of contents is generated based upon paragraph styles, which also controls the formatting. To properly generate the table of contents, you need to use the template paragraph styles as outlined in each section below.HOW TO USE STYLES
Using styles couldn’t be easier. They’re the big square things with headings like “Normal” and “Heading 1” in the ribbon at the top of Microsoft Word. The easiest way to use styles is to open the Styles Panel (appears next to the Styles on Mac, or click the very tiny box in the lower right hand corner of the Styles section in Windows).To assign a style to a paragraph:
1. click your cursor in the paragraph
2. click the style it should use
3. there is no third stepEDITING YOUR PROCEEDINGS DOCUMENT
1. Title Page
To edit the title page:
– enter the editor information at the tope of the page
– replace [Division] with the division name (without a following “Division”; eg. it should be Marketing, not Marketing Division) and [Division Fr.] with the French name.
– Enter the names only of the division chair, division editor and program coordinator for each placeholder.2. Preface & Acknowledgements
– Paste the letter from the divisional chair (all text should be formatted using the “Normal” style).
– Replace [Division] with the division name3. Divisional Reviewers
– Replace [Division] with the division name
– List reviewers in the table space provided (one reviewer per row). The reviewer name (only) appears on the left, and organizational affiliation (only) appears on the right. Use the tab key to move between table cells and to add new rows as required.4. Divisional Award Winners
If you have divisional award winners, they are identified on this page. The example is already formatted properly with the correct paragraph styles. Replace the placeholder text with the actual copy (to paste text without formatting, choose “Paste without formatting” from the [Edit] menu in Word).Delete the awards you are not providing.
Proper formatting for the text is:
– Section title – Heading 1
– Award title – Heading 2
– Paper name – Heading 3
– Author(s) – Heading 4
– Abstract text – Normal5. Papers Accepted For Inclusion in the Proceedings
All papers being presented at the conference (whether or not being published in full-text) are to be summarized in this section.
This DOES NOT include works-in-progress (which appear in the next section).
Formatting for this section is:
– Section title – Heading 1
– Paper name – Heading 3
– Author(s) – Heading 4
– Abstract text – NormalHeading 2 is not used in this section.
6. Works In Progress Accepted For Inclusion in the Proceedings
All works-in-progress are included in this section.
Formatting is the same as for papers.
7. Full Papers Accepted For Inclusion in the Proceedings
All full papers that are published in the proceedings are listed here.
Formatting is the same as for papers.
8. Full Text Papers
Page 5-7 of the template provides an example of how full-text papers are to be formatted.Please note that this is where MOST OF THE PROBLEMS in formatting appear, because of variations in style between different authors (even though they are theoretically following the same formatting).
It is strongly recommended that you remove formatting and then reapply it using the defined styles.
It is also strongly recommended that if references in the submitted paper are generated, you replace them with simple text.
You can accomplish the above by copying the paper in its entirety to the clipboard, and then pasting as unformatted text.
Notes on formatting for full text papers in the proceedings:
– There is no title page provided. The paper starts with the paper title, author, and then the abstract and keywords.
– There is no running head included in the proceedings.
– Paper sections do not start on a new page; they continue to run in line with the text.
– Reference section starts on a new page.Formatting for this section is:
– Paper title – Paper Title
– Author – Normal
– Abstract title – Paper Heading 1
– Abstract text – Paper Abstract
– Heading level 1 – Paper Heading 1
– Heading level 2 – Paper Heading 2
– Heading level 3 – Paper Heading 3
– Long quotation – Paper Long Quote
– Reference – Paper ReferenceThere is no heading level 4 or 5. These should appear as in-line bolded text at the start of the first paragraph.
EXTREMELY IMPORTANT: Do not use the normal heading styles (Heading 1, Heading 2, Heading 3 and Heading 4) in the full text papers, or these will appear in the table of contents. Headings in the full text paper MUST use the styles outlined above.
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